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Privacy
Policy.

How we handle your personal data — written in plain English, designed to comply with UK GDPR.

Last updated: 15 May 2026 · Version 1.0

1. Who we are

This Privacy Policy explains how AMTRS Ltd ("AMTRS", "we", "us" or "our") collects, uses, stores, shares and protects personal data when you interact with our website, services or marketing communications.

We are the data controller for personal data we collect about you, except where we process data on behalf of our clients — in which case we act as a data processor and the client is the controller.

Registered office: 30 John Islip Street, London SW1P 4DD, United Kingdom.
Contact: support@armtscorp.online · +44 7828 792048

2. The personal data we collect

We may collect and process the following categories of personal data:

  • Contact data — your name, email address, telephone number, company and job title when you submit our contact form, email us, or engage us as a client.
  • Communication data — the content of messages you send us via our website, email or other channels.
  • Technical data — IP address, browser type and version, time zone setting, operating system, device type and screen resolution.
  • Usage data — pages viewed, time spent on the site, referring URL and similar analytics information.
  • Marketing data — your preferences for receiving marketing from us, and any communications you have engaged with.

We do not knowingly collect special category personal data (such as health, racial, religious or biometric data) through our website.

3. How we collect your data

We collect personal data when you:

  • Complete the contact form on our website;
  • Email, call or message us directly;
  • Engage AMTRS to provide services;
  • Sign up to receive marketing communications;
  • Interact with our website (via cookies and similar technologies — see our Cookie Policy).

4. Why we process your data & legal bases

Under UK GDPR we must have a lawful basis to process your personal data. We rely on the following:

  • Legitimate interests — to respond to enquiries, run and improve our business, secure our website and provide our services.
  • Performance of a contract — to deliver services you have engaged us to provide and manage the commercial relationship.
  • Consent — for non-essential cookies, marketing emails and any optional data sharing. You may withdraw consent at any time.
  • Legal obligation — to comply with UK tax, anti-money-laundering, accounting and other regulatory requirements.

5. How we use your data

We use personal data to:

  • Respond to your enquiry and follow up about working together;
  • Provide, manage and improve our services;
  • Send invoices, contracts and operational communications;
  • Send marketing communications (only with your consent or where you are an existing client);
  • Monitor website performance, prevent fraud and ensure security;
  • Comply with our legal and regulatory obligations.

6. Sharing your data

We do not sell your personal data. We share it only where necessary with carefully selected third parties:

  • Service providers — including our hosting provider, email provider, form-handling service, CRM, analytics platforms and accounting software.
  • Professional advisers — lawyers, accountants and auditors where required.
  • Regulators & authorities — where we are legally required to disclose information.
  • In the event of a sale — if AMTRS is sold or merged, your data may be transferred to the new owner, who will be bound by this Policy.

All third-party processors we engage are required to handle your data securely and in line with applicable data protection law.

7. International transfers

Some of our service providers are based outside the UK. Where personal data is transferred outside the UK, we ensure an appropriate safeguard is in place — typically an adequacy decision, the UK International Data Transfer Agreement (IDTA), or the EU Standard Contractual Clauses with the UK Addendum.

8. How long we keep your data

We keep personal data only as long as necessary for the purpose for which it was collected, and to satisfy any legal, accounting or reporting requirements.

  • Enquiry data — up to 24 months after our last contact with you, unless you become a client.
  • Client data — for the duration of the engagement, plus 6 years to comply with UK tax law.
  • Marketing data — until you unsubscribe or withdraw consent.
  • Website analytics — typically up to 14 months in aggregated form.

9. How we protect your data

We use appropriate technical and organisational measures to protect personal data — including encryption in transit (TLS), access controls, least-privilege permissioning, regular software updates and confidentiality obligations on all staff. No system is 100% secure, but we take our responsibilities seriously and will notify the Information Commissioner's Office (ICO) and affected individuals of any qualifying personal data breach without undue delay.

10. Your rights under UK GDPR

You have the following rights in relation to your personal data:

  • Access — request a copy of the personal data we hold about you;
  • Rectification — request correction of inaccurate or incomplete data;
  • Erasure — request deletion of your data where there is no compelling reason for continued processing;
  • Restriction — request that we restrict processing in certain circumstances;
  • Portability — request transfer of your data to you or another controller in a machine-readable format;
  • Objection — object to processing based on legitimate interests or for direct marketing;
  • Withdraw consent — where processing is based on consent, you may withdraw it at any time;
  • Lodge a complaint — with the UK Information Commissioner's Office (ico.org.uk).

To exercise any of these rights, email support@armtscorp.online. We will respond within one month.

11. Cookies

Our website uses cookies and similar technologies. For full details please see our Cookie Policy.

12. Children's privacy

Our services are not directed at children under 18 and we do not knowingly collect personal data from children.

13. Changes to this Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page reflects the most recent revision. Material changes will be communicated through the website or by email where appropriate.

14. Contact us

If you have any questions about this Privacy Policy or how we handle your personal data, please get in touch:

AMTRS Ltd
30 John Islip Street, London SW1P 4DD
Email: support@armtscorp.online
Phone: +44 7828 792048